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University Policies

University Policies

The University of Lincoln operates within a framework of regulations, policies, and procedures to ensure it meets the statutory requirements for UK universities.

Other documents also form important elements of our Governance regime and relate to many and varied aspects of University business, including teaching and learning, employment, finance, and student services.

An A-Z list of our policies can also be accessed in the University Policies A-Z page.

You will notice that next to each policy is a link shortener. We encourage you to use the link shortener so that you are always using the most up to date version of the policy.

Got a question about a policy or can't find the policy you're looking for? Try asking our AI bot Newton: https://lncn.ac/newton

Newton is currently only available to staff but will be rolled out to students soon.

Some documents may not be suitable for users of assistive technology. If you need a version of a document in a more accessible format, please email policies@lincoln.ac.uk

Admissions and Student Recruitment
Academic, Student Policies and University Regulations

To access the University Regulations page please visit the University Regulations and Schedule of Awards page.

Policy Name Link

Academic Partnerships – OfS Registration Status Policy

https://lncn.ac/acparofspol

Academic Partnerships Policy       

https://lncn.ac/acparpol

Academic Quality Manuals and Forms

https://lncn.ac/qam 

AI teaching, learning and Assessment Policy 

https://lncn.ac/AITLA

Alcohol and Substance Misuse Policy

https://lncn.ac/alsubmispol

Anti-Bullying and Harassment Policy for Students

https://lncn.ac/anbulhapol

CAS Issuance Policy

https://lncn.ac/casispol 

Employer Complaints and Disputes Policy (Apprenticeships)

https://lncn.ac/emcodispol

Extensions Policy

https://lncn.ac/extpol

Fitness to Study Policy

https://lncn.ac/ftspol

Immediate Temporary Removal of a Student (from Placement) Policy

https://lncn.ac/ftppol

Lecture Recording Guidance

https://lncn.ac/lecrecguipol

Level 7 Delivery by Collaborative Partners Policy

https://lncn.ac/dele7propol

Management of Assessment Policy

https://lncn.ac/manaspol

Misallocation of Marks Policy

https://lncn.ac/mismarpol

Module and Programme Evaluation Policy

https://lncn.ac/moproevpol

Monthly Boards Policy

https://lncn.ac/monboapol

Postponed Classes Policy

https://lncn.ac/posclapol

Programme Closures, Suspensions and Changes Policy

https://lncn.ac/proclsuchpol

Proof Reading Policy

https://lncn.ac/uolprpag

Reading and Resource List Policy

https://lncn.ac/rerelispol

Refund and Return to Title IV Funds Policy

https://lncn.ac/retifupol

Safeguarding Policy

https://lncn.ac/safepol

Satisfactory Academic Progress Policy

https://lncn.ac/saacpropol

Student Death Protocol

https://lncn.ac/studeaprpol

Student Mental Health Policy

https://lncn.ac/stumenhepol

Student Participation Policy

Student Participation Policy Addendum 2024-25

https://lncn.ac/eandppolicy

https://lncn.ac/addenpartpol 

Student Policy on Use of Social Media

https://lncn.ac/stuusesmpol

Student Protection Plan

https://lncn.ac/protectplan 

Student Refund and Compensation Policy

https://lncn.ac/refandcompol

Student Support and Tutoring Policy

https://lncn.ac/pertutpol

Students Under the Age of 18 Policy

https://lncn.ac/stuu18pol

Timetabling Policy

https://lncn.ac/timetablep 

University Regulations

https://lncn.ac/uniregs

Workplace Education Activity Policy

https://lncn.ac/woredacpol

Delivery of Level 7 Provision by FE/HE Partner Colleges Policy

https://lncn.ac/dele7propol

Communications
Data Protection and Records Management
Digital Services
Equality, Diversity and Inclusion
Estates
Finance
Governance and Compliance
Health and Safety
Policy Name Link

Accident, Incidents and Near Miss Investigations Policy

https://lncn.ac/accincinvpol 

Asbestos Management Policy

https://lncn.ac/asbmanpol 

Biological Agents Policy

https://lncn.ac/bioagpol 

CE Marking Guidance

https://lncn.ac/cemarkpol 

Chemical Storage Policy

https://lncn.ac/chemstopol 

Communicable Diseases Policy

https://lncn.ac/commdispol 

Construction (Design & Management Policy)

https://lncn.ac/constrpol 

Control of Electricity at Work Policy

https://lncn.ac/contrelecpol 

Control of Substances Hazardous to Health Policy & Guidance

https://lncn.ac/coshhpol 

Display Screen Equipment Policy

https://lncn.ac/dsepol 

Driving at Work and Minibus Policy

https://lncn.ac/drivmbpol 

Drone Policy

Drone Policy Appendix 1

https://lncn.ac/dronepol 

https://lncn.ac/droneap1 

Dangerous Substances and Explosive Atmospheres (DSEAR) Policy & Guidance

https://lncn.ac/dsearpol 

Electromagnetic fields (EMF) Policy

https://lncn.ac/emfpol 

First Aid Policy

https://lncn.ac/firstaidpol 

Health Surveillance Policy

https://lncn.ac/healthsur 

Ionising Radiation Policy

https://lncn.ac/ionradpol 

Kick-Stool Guidance

https://lncn.ac/kickstoolpol 

Laser Pointer Guidance

https://lncn.ac/laserpoint 

Legionella Policy

https://lncn.ac/legionpol 

Lifting Operations and Lifting Equipment Policy

https://lncn.ac/lolepol 

Local Exhaust Ventilation Policy & Guidance

https://lncn.ac/levpol 

Lone Working Policy

https://lncn.ac/loneworpol 

Manual Handling Policy

Manual Handling Guidance

https://lncn.ac/manhanpol 

https://lncn.ac/manuhanguide 

New and Expectant Mothers Policy

https://lncn.ac/newexmotpol 

Noise at Work Policy

https://lncn.ac/noisworkpol 

Non ionising Radiation Policy

https://lncn.ac/nirspol 

Offsite Working Policy

https://lncn.ac/offsworpol 

PEEPs Policy for Staff

PEEP  referral form 

https://lncn.ac/peepspol

https://lncn.ac/peeprefer

Personal Emergency Evacuation Plans (PEEPs)

https://lncn.ac/peepsformpol

Risk Assessment Policy & Guidance

https://lncn.ac/riskaspol 

Sharp Blades and Knives Policy

https://lncn.ac/bladknipol 

Smoking and Vaping on University Premises Policy

https://lncn.ac/smokvappol

Statement of Intent (Health and Safety)

https://lncn.ac/statintpol 

Work Equipment Policy

https://lncn.ac/worequipol

Working at Height Policy

https://lncn.ac/worheipol

Young Workers Policy

https://lncn.ac/youworkpol

3D Printing Guidance

https://lncn.ac/3Dprint 

People Performance and Culture
Policy Name Link

Academic Probation

https://lncn.ac/acadprobpol

Academic Sabbatical Policy

https://lncn.ac/acadsabbpol

Additional Responsibility/ Acting Up Allowance

Acting up form

https://lncn.ac/addresppol 

https://lncn.ac/actingupform 

Adverse Weather Conditions

https://lncn.ac/advweather

Agency Worker Regulations

https://lncn.ac/agencyworeg

Annual Leave

https://lncn.ac/annleavepol

Bereavement

https://lncn.ac/brvmntguidel

Bullying and Harassment (Staff)

https://lncn.ac/bulhrsmtpol

COVID-19 Isolation

https://lncn.ac/covidisopol

Disciplinary Policy

Disciplinary Appeal Form

Disciplinary Witness Statement Form

https://lncn.ac/stffdiscppol

https://lncn.ac/disappform

https://lncn.ac/diswitform 

Disclosure and Barring Service (DBS)

Click here for the guide to eligibility

Use this gov.uk tool to find out what type of Disclosure and Barring Service (DBS) check you may need https://www.gov.uk/find-out-dbs-check

 

Employee Apprenticeships

https://lncn.ac/empapppol

Expenses & Overseas Travel

https://lncn.ac/travexppol

Expenses Card Policy

Further details on expenses can be found here.

Procurement and Expenses guidance

https://lncn.ac/expcardpol

https://lncn.ac/expenses 

https://lncn.ac/peguidance 

Flexible Working

Flexible Working Form

https://lncn.ac/flexworkpol

https://lncn.ac/flexworkform 

Grievance

https://lncn.ac/grievpol

Immigration reimbursement scheme

https://lncn.ac/immreimbsch

Improving Performance

Employee Guidance Notes

Manager Guidance Notes

https://lncn.ac/imprvperfpol

https://lncn.ac/empguidance

https://lncn.ac/manguidance 

Industrial Action

https://lncn.ac/indstactpol

Leave of Absence

https://lncn.ac/leaveabspol

Managing Sickness Absence

Manager Guidance for delegation and reports in MyView

MyView recording sickness absence

Return to work form

https://lncn.ac/mgmtsickpol

https://lncn.ac/mandeleg

https://lncn.ac/mvsickness

https://lncn.ac/returntowork 

Mandatory Training Policy

https://lncn.ac/mandtrainpol

Menopause

Guide to support individuals with menopause

https://lncn.ac/menopausepol

https://lncn.ac/menopause 

Non-Disclosure Agreements for Employees

https://lncn.ac/ndaemppol

Organisational Change Policy

https://lncn.ac/orgchange

Overtime Policy

https://lncn.ac/overtimepol

Paid Participant (in Research) Payment Policy

Paid Participant Request Form

Paid Participant Reconciliation Form 

https://lncn.ac/resprtpaypol 

https://lncn.ac/partpayreq

https://lncn.ac/partpayrecon 

Parental Leave

Parental leave application form

https://lncn.ac/parentlvpol

https://lncn.ac/parentleave 

Pay Protection Policy

https://lncn.ac/payprotpol

Probation

https://lncn.ac/pssprobpol

Professional and Career Development Loan Policy

https://lncn.ac/profdevloan

Professional Development

https://lncn.ac/profdevpol

Professional services probation

https://lncn.ac/pssprobpol

Recruitment and Selection

https://lncn.ac/recselpol

Relocation

https://lncn.ac/relocatnpol

Retirement

Flexible working into retirement application form

https://lncn.ac/retirpol

https://lncn.ac/flexretire 

Salary Sacrifice

https://lncn.ac/salsacpol

Season Ticket Loan

https://lncn.ac/seasontixpol

Senior Management Group Salary Review

https://lncn.ac/smgsalrevpol

Staff/Students Relationship Policy

https://lncn.ac/stfsturelpol

Stress in the Workplace

Departmental Stress Risk Assessment Form

Individual Stress Risk Assessment checklist

Managers Guide - Dealing with cases of work related stress

Managers Guide - Stress Risk Assessment

Tackling Stress - Management Standards Approach

Working together to reduce stress at work guide

https://lncn.ac/stresswrkpol

https://lncn.ac/dpstressrisk

https://lncn.ac/indstressra

https://lncn.ac/managstress

https://lncn.ac/mgrstressra

https://lncn.ac/tacklestress

https://lncn.ac/reducestress 

Supporting New and Expectant Families (Maternity, Paternity and Adoption Leave)

Forms

Guide for new and expectant mothers who work

https://lncn.ac/newfampol

https://lncn.ac/hrforms

https://lncn.ac/newexpmother

Time off for training

Guidelines for Employees

Guidelines for Managers

Time off for Training Information

Application Form

https://lncn.ac/timetrainpol

https://lncn.ac/guideempl

https://lncn.ac/guideman

https://lncn.ac/timeofftrain

https://lncn.ac/timetrainapp

 

Transparency information

https://lncn.ac/transparency 

Visa Loan Scheme Policy

Visa Loan Scheme Application Form

https://lncn.ac/visaloanpol

https://lncn.ac/visaloanapp 

Withholding of Pay Policy

https://lncn.ac/overpaypol

Working Time Regulations

https://lncn.ac/wrktimeregs

Research and Enterprise
Policy Name Link
Artificial Intelligence (AI) Research Policy https://lncn.ac/AIresearch 

Authorship, Contribution and Publishing Code of Practice

https://lncn.ac/autcontrpol

Concordat to Support the Career Development of Researchers

https://lncn.ac/rdconcordat

Concordat to Support the Career Development of Researchers Progress Report

https://lncn.ac/concordatsr

Consultancy Policy

https://lncn.ac/conpol

Due Diligence Policy (International Research)

https://lncn.ac/dudilpol

Export Control Policy

Export Control form

https://lncn.ac/expcontrol

https://lncn.ac/exportcform 

Intellectual Property Policy

https://lncn.ac/intpropol

Open Access Policy

https://lncn.ac/opaccpol

Paid Participant (in Research) Payment Policy

Paid Participant Request Form

Participant Payment Reconciliation Form

https://lncn.ac/resprtpaypol 

https://lncn.ac/partpayreq

https://lncn.ac/partpayrecon 

Procedure for the Investigation of Misconduct in Research

https://lncn.ac/rmisconduct

Research Code of Practice

https://lncn.ac/rescoprapol

Research Data Management Policy

https://lncn.ac/redatmanpol

Research Ethics Policy

https://lncn.ac/re

Research Excellence Framework (REF) Code of Practice

https://lncn.ac/reexfrapol

Research Unit Structure, Governance and Review Policy

https://lncn.ac/regovstrpol

Responsible Metrics Policy

https://lncn.ac/resmetpol

Spin Out Policy

https://lncn.ac/spoupol

Spinout Review: Statement of Best Practice Adoption 2024

The University of Lincoln's declaration of adoption statement regarding the government's Spinout Review and its alignment of best practice with University policy:

The University of Lincoln is a strong proponent of research commercialisation for both monetary return and impact (societal benefit). Efforts have been made within the institution to facilitate this activity by increasing IP and research commercialisation awareness amongst academics and researchers. Commercialisation of research outputs at our institution is underpinned by our intellectual property and spinout policies and processes which are substantively aligned with the Spinout Review 2024 best practices.

Areas that require amendments for full alignment include a statement addressing the National Security and Investment Act 2021 and equity distribution for software spinout companies which has been suggested by the Review at a maximum of 10% for the university and minimum of 90% for inventors.

You can contact us regarding the adoption of the Spinout Review best practices by email at contracts@lincoln.ac.uk.

 

Teacher Education Framework for PGR Students Who Teach

https://lncn.ac/teedfrpgrpol

Sustainability
Policy Framework