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University Policies A-Z

The University of Lincoln operates within a framework of regulations, policies, and procedures to ensure it meets the statutory requirements for UK universities.

Other documents also form important elements of our Governance regime and relate to many and varied aspects of University business, including teaching and learning, employment, finance, and student services.

To see our policies linked into categories please visit the University Policies page.

Got a question about a policy or can't find the policy you're looking for? Try asking our AI bot Newton: https://lncn.ac/newton 

Newton is currently only available to staff but will be rolled out to students soon.

Below is an A-Z of our policies and next to each policy is a shortened link. We encourage you to use the link shortener so that you are also using the most up to date version of the policy.

Some documents may not be suitable for users of assistive technology. If you need a version of a document in a more accessible format, please email policies@lincoln.ac.uk

A

Policy Name Link
Academic Partnerships – OfS Registration Status Policy https://lncn.ac/acparofspol
Academic Partnerships Policy https://lncn.ac/acparpol
Academic Probation https://lncn.ac/acadprobpol
Academic Sabbatical Policy https://lncn.ac/acadsabbpol
Acceptable Use Policy https://lncn.ac/aup

Access and Participation Plan

Access and Participation Plan 2025/26 - 2028/29

Access and Participation Plan Summary 2025/26 - 2028/29

Access and Participation Plan 2020/2021 - 2024/25

Access and Participation Plan Summary 2020/2021 - 2024/25

Previous plans and reports

https://lncn.ac/apppol 

https://lncn.ac/appsumpol 

https://lncn.ac/appv1pol 

https://lncn.ac/appsumv1pol 
Accident, Incidents and Near Miss Investigations Policy https://lncn.ac/accincinvpol
Accreditation of Prior Learning Policy https://lncn.ac/accprlepol
Additional Responsibility/Duties and Acting Up Allowance https://lncn.ac/addresppol
Admissions Policy – Postgraduate https://lncn.ac/adpospol
Admissions Policy – Undergraduate https://lncn.ac/adunpol
Admissions T&Cs https://lncn.ac/admtandc
Adverse Weather Conditions https://lncn.ac/advweather
Agency Worker Regulations https://lncn.ac/agencyworeg
Alcohol and Substance Misuse Policy https://lncn.ac/alsubmispol

Annual Fee Information

2021-22

2022-23

2023-24

2024-25

2025-26

 

https://lncn.ac/af2122 

https://lncn.ac/af2223 

https://lncn.ac/af2324 

https://lncn.ac/af2425 

https://lncn.ac/af2526 
Annual Leave https://lncn.ac/annleavepol
Anti Bribery Policy and Policy on Accepting Gifts and Hospitality https://lncn.ac/antbripol
Anti Money Laundering Policy https://lncn.ac/anmolaupol
Anti-Bullying and Harassment Policy for Students https://lncn.ac/anbulhapol
Anti-Slavery Transparency Statement https://lncn.ac/anslatrstpol
Artificial Intelligence (AI) Policy  https://lncn.ac/aipol
Artificial Intelligence (AI) Research Policy https://lncn.ac/AIresearch 
Asbestos Management Policy https://lncn.ac/asbmanpol

Asset Management Policy

Asset Management Process BYOD

Asset Management Process Client Devices

https://lncn.ac/assemanpol 

https://lncn.ac/assetmanbyod 

https://lncn.ac/assetmancli 
Assistance Animals Policy for Students https://lncn.ac/asanisupol
Authorship, Contribution and Publishing Code of Practice https://lncn.ac/autcontrpol

B

Policy Name Link
Bereavement https://lncn.ac/brvmntguidel
Biodiversity https://lncn.ac/biodipol
Biological Agents Policy https://lncn.ac/bioagpol
Bullying and Harassment (Staff) https://lncn.ac/bulhrsmtpol
Business Continuity Policy https://lncn.ac/bcpol
Business Continuity Strategy https://lncn.ac/bcstratpol

C

Policy Name Link
CAS Issuance Policy https://lncn.ac/casispol
CCTV  https://lncn.ac/cctvpol
CE Marking Guidance https://lncn.ac/cemarkpol
Chemical Storage Policy https://lncn.ac/chemstopol
Code of Practice: Academic Practice and Freedom of Speech https://lncn.ac/acfreesppol
Communicable Diseases Policy https://lncn.ac/commdispol
Concordat to Support the Career Development of Researchers https://lncn.ac/rdconcordat
Concordat to Support the Career Development of Researchers Progress Report https://lncn.ac/concordatsr
Conflicts of Interest Policy https://lncn.ac/coipol
Construction (Design & Management Policy) https://lncn.ac/constrpol
Consultancy Policy https://lncn.ac/conpol
Control of Electricity at Work Policy https://lncn.ac/contrelecpol
Control of Substances Hazardous to Health Policy & Guidance https://lncn.ac/coshhpol
COVID-19 Isolation https://lncn.ac/covidisopol
Cycling and Storage Policy https://lncn.ac/cycstopol

D

Policy Name Link
Data Protection Policy https://lncn.ac/DataP-policy

Disciplinary

Disciplinary Appeal Form

Disciplinary Witness Statement Form

https://lncn.ac/stffdiscppol

https://lncn.ac/disappform

https://lncn.ac/diswitform 

Disclosure and Barring Service (DBS)

Guide to eligibility

Use this gov.uk tool to find out what type of Disclosure and Barring Service (DBS) check you can get for your employee: https://www.gov.uk/find-out-dbs-check

  
Display Screen Equipment Policy https://lncn.ac/dsepol
Driving at Work and Minibus Policy https://lncn.ac/drivmbpol

Drone Policy

Drone Appendix

https://lncn.ac/dronepol 

https://lncn.ac/droneap1 
Dangerous Substances and Explosive Atmospheres (DSEAR) Policy & Guidance https://lncn.ac/dsearpol
Due Diligence Policy (International Research) https://lncn.ac/dudilpol

E

Policy Name Link
Electoral Campaigning on Campus Policy https://lncn.ac/elecampol
Electromagnetic fields (EMF) Policy https://lncn.ac/emfpol
Employee Apprenticeships https://lncn.ac/empapppol
Employer Complaints and Disputes Policy (Apprenticeships) https://lncn.ac/emcodispol
Environment and energy policy https://lncn.ac/envenpol
Estates Health and Safety Policy/statement of intent https://lncn.ac/haspol
Ethical Investment Policy https://lncn.ac/ethinbanpol
Expenses further details https://lncn.ac/expenses 
Expenses & Overseas Travel https://lncn.ac/travexppol
Expenses Card Policy https://lncn.ac/expcardpol

Export Control Policy

Export Control Form

https://lncn.ac/expcontrol 

https://lncn.ac/exportcform 
Equality, Diversity and Inclusion webpage https://hr.lincoln.ac.uk/equality/ 
Extensions Policy https://lncn.ac/extpol
External Speaker Policy https://lncn.ac/exspepol

F

Policy Name Link
Financial Regulations https://lncn.ac/finregpol
First Aid Policy https://lncn.ac/firstaidpol
Fitness to proceed process for H&SC (included as part of the School of Health and Care Sciences Programme Admissions Guidance) https://lncn.ac/SHSCadmi 
Fitness to Study Policy https://lncn.ac/ftspol

Flexible Working

Flexible Working Form

https://lncn.ac/flexworkpol

https://lncn.ac/flexworkform 
Fraud Policy https://lncn.ac/fraudpol

G

Policy Name Link
Gender-Based Violence (Preventing and Responding to) Policy https://lncn.ac/gbvpolicy
Grievance https://lncn.ac/grievpol

H

Policy Name Link
Health Surveillance policy

https://lncn.ac/healthsur 

I

Policy Name Link
Immediate Temporary Removal of a Student (from Placement) Policy https://lncn.ac/ftppol
Immigration Reimbursement Scheme https://lncn.ac/immreimbsch

Improving Performance

Employee Guidance Notes

Manager Guidance Notes

https://lncn.ac/imprvperfpol

https://lncn.ac/empguidance

https://lncn.ac/manguidance 
Incident Management Policy https://lncn.ac/imtpol
Inclusive Academic Practice Policy https://lncn.ac/inacprapol
Industrial Action https://lncn.ac/indstactpol
Information Ownership and Classification Policy https://lncn.ac/infownclapol
Intellectual Property Policy https://lncn.ac/intpropol
Ionising Radiation Policy https://lncn.ac/ionradpol

J

K

Policy Name Link
Kick-Stool Guidance https://lncn.ac/kickstoolpol

L

Policy Name Link
Laser Pointer Guidance https://lncn.ac/laserpoint
Leave of Absence https://lncn.ac/leaveabspol
Lecture Recording Guidance https://lncn.ac/lecrecguipol
Legionella Policy https://lncn.ac/legionpol
Level 7 Delivery by Collaborative Partners Policy https://lncn.ac/dele7propol
Lifting Operations and Lifting Equipment Policy https://lncn.ac/lolepol
Local Exhaust Ventilation Policy & Guidance https://lncn.ac/levpol
Lone Working Policy https://lncn.ac/loneworpol

M

Policy Name Link

Managing Sickness Absence

Manager Guidance for Delegation and Reports in MyView

MyView Recording Sickness Absence

Return to Work Form

https://lncn.ac/mgmtsickpol

https://lncn.ac/mandeleg

https://lncn.ac/mvsickness

https://lncn.ac/returntowork 
Management of Assessment Policy https://lncn.ac/manaspol
Managing User Access Policy (ICT) https://lncn.ac/manusaccpol
Mandatory Training Policy https://lncn.ac/mandtrainpol

Manual Handling Policy

Manual Handling guidance

https://lncn.ac/manhanpol

https://lncn.ac/manuhanguide 

Menopause

Guide to Supporting Individuals with Menopause

https://lncn.ac/menopausepol

https://lncn.ac/menopause 
Misallocation of Marks Policy https://lncn.ac/mismarpol
Module and Programme Evaluation Policy https://lncn.ac/moproevpol
Monthly Boards Policy https://lncn.ac/monboapol

N

Policy Name Link
New and Expectant Mothers Policy https://lncn.ac/newexmotpol
Noise at Work Policy https://lncn.ac/noisworkpol
Non ionising Radiation Policy https://lncn.ac/nirspol
Non-Disclosure Agreements for Employees https://lncn.ac/ndaemppol

O

Policy Name Link
Offsite Working Policy https://lncn.ac/offsworpol
Open Access Policy https://lncn.ac/opaccpol
Organisational Change Policy https://lncn.ac/orgchange 
Overtime Policy https://lncn.ac/overtimepol

P

Policy Name Link

Paid Participant (in Research) Payment Policy

Participant Payment Request Form

Participant Payment Reconciliation Form 

https://lncn.ac/resprtpaypol

https://lncn.ac/partpayreq

https://lncn.ac/partpayrecon 

Parental Leave

Application for Parental Leave

https://lncn.ac/parentlvpol

https://lncn.ac/parentleave 
Pay Protection Policy https://lncn.ac/payprotpol
Personal Emergency Evacuation Plans Policy for Staff https://lncn.ac/peepspol

Personal Emergency Evacuation Plans (PEEPs)

PEEP Referral Form

https://lncn.ac/peepsformpol

https://lncn.ac/peeprefer 

Policy Framework

Policy documents template

https://lncn.ac/polframe

https://lncn.ac/poldoctemp 
Poster Policy https://lncn.ac/postpol
Postponed Classes Policy https://lncn.ac/posclapol
Print Policy https://lncn.ac/prinpol
Probation https://lncn.ac/pssprobpol
Procedure for the Investigation of Misconduct in Research https://lncn.ac/rmisconduct 

Procurement Policy

Procurement and Expenses guidance

https://lncn.ac/procpol

https://lncn.ac/peguidance
Professional and Career Development Loan Policy https://lncn.ac/profdevloan
Professional Development https://lncn.ac/profdevpol
Professional services probation https://lncn.ac/pssprobpol
Programme Closures, Suspensions and Changes Policy https://lncn.ac/proclsuchpol
Proof Reading Policy https://lncn.ac/uolprpag
Purchase card policy https://lncn.ac/purcarpol

Q

R

Policy Name Link
Reading and Resource List Policy https://lncn.ac/rerelispol
Records Management https://lncn.ac/recmngpol
Recruitment and Selection https://lncn.ac/recselpol
Refund and Return to Title IV Funds Policy https://lncn.ac/retifupol
Relocation https://lncn.ac/relocatnpol
Reportable Events Policy https://lncn.ac/reporteventp 
Research Code of Practice https://lncn.ac/rescoprapol
Research Data Management Policy https://lncn.ac/redatmanpol
Research Ethics Policy https://lncn.ac/re
Research Excellence Framework (REF) Code of Practice https://lncn.ac/reexfrapol
Research Unit Structure, Governance and Review Policy https://lncn.ac/regovstrpol
Responsible Metrics Policy https://lncn.ac/resmetpol

Retirement

Flexible Working into Retirement Application Form

https://lncn.ac/retirpol

https://lncn.ac/flexretire
Risk Assessment Policy & Guidance https://lncn.ac/riskaspol
Risk Management Policy https://lncn.ac/rmpol
Risk Management Strategy https://lncn.ac/rmstratpol

S

Policy Name Link
Safeguarding Policy https://lncn.ac/safepol
Salary Sacrifice https://lncn.ac/salsacpol
Satisfactory Academic Progress Policy https://lncn.ac/saacpropol
Season Ticket Loan https://lncn.ac/seasontixpol
Senior Management Group Salary Review https://lncn.ac/smgsalrevpol
Sharp Blades and Knives Policy  https://lncn.ac/bladknipol
Smoking and Vaping on University Premises Policy https://lncn.ac/smokvappol
Social Media (Staff) https://lncn.ac/stfsocmedpol
Space Management https://lncn.ac/spamanpol
Spin Out Policy https://lncn.ac/spoupol
Sponsorship of External Organisations and Individuals Policy https://lncn.ac/spoexinpol
Staff/Students Relationship Policy https://lncn.ac/stfsturelpol
Statement of Intent (Health and Safety) https://lncn.ac/statintpol

Stress in the Workplace

Departmental Stress Risk Assessment Form

Individual Stress Risk Assessment Checklist

Managers Guide - Dealing with cases of work related stress

Manager Guide - Stress Risk Assessment

Tackling Stress - Management Standards Approach

Working together to reduce stress at work guide

https://lncn.ac/stresswrkpol

https://lncn.ac/dpstressrisk

https://lncn.ac/indstressra

https://lncn.ac/managstress

https://lncn.ac/mgrstressra

https://lncn.ac/tacklestress

https://lncn.ac/reducestress 
Student Death Protocol https://lncn.ac/studeaprpol
Student Mental Health Policy https://lncn.ac/stumenhepol

Student Participation Policy

Student Participation Policy Addendum 2024-25

https://lncn.ac/eandppolicy

https://lncn.ac/addenpartpol 
Student Policy on Use of Social Media https://lncn.ac/stuusesmpol
Student Protection Plan https://lncn.ac/protectplan 
Student Refund and Compensation Policy https://lncn.ac/refandcompol
Student Support and Tutoring Policy https://lncn.ac/pertutpol
Students Under the Age of 18 Policy https://lncn.ac/stuu18pol

Supporting New and Expectant Families (Maternity, Paternity and Adoption Leave)

Forms

Guide for new and expectant mothers who work

https://lncn.ac/newfampol

https://lncn.ac/hrforms

https://lncn.ac/newexpmother 

Sustainable Travel Policy

Sustainability more information 

https://lncn.ac/sustrvpol

https://lncn.ac/Sustainable 

T

Policy Name Link
Teacher Education Framework for PGR Students Who Teach https://lncn.ac/teedfrpgrpol

Technology Asset Management Policy (ICT)

Asset Management Process - Client Devices

Asset Management Process - BYOD

https://lncn.ac/assemanpol

https://lncn.ac/assetmancli 

https://lncn.ac/assetmanbyod 
Thermal Comfort Policy https://lncn.ac/thermcopol

Time off for training

Guidelines for Employees

Guidelines for Managers

Time off for Training Information

Application Form

https://lncn.ac/timetrainpol

https://lncn.ac/guideempl

https://lncn.ac/guideman

https://lncn.ac/timeofftrain

https://lncn.ac/timetrainapp
Timetabling Policy https://lncn.ac/timetablep 
Trans / Non-Binary / Gender Identity (under review) https://lncn.ac/trnsgndnbpol
Transparency Information https://lncn.ac/transparency 
Treasury Management Policy https://lncn.ac/treamanpol

U

Policy Name Link
University Code of Ethics https://lncn.ac/codeethpol

University Instrument and Articles of Government

Instrument of Government

Articles of Government

 

https://lncn.ac/instrument 

https://lncn.ac/articlesog 
University of Lincoln Parking Policy https://lncn.ac/parkpol
University Regulations https://lncn.ac/uniregs

V

Policy Name Link

Visa Loan Scheme Policy

Visa Loan Scheme Application Form 

https://lncn.ac/visaloanpol

https://lncn.ac/visaloanapp 
Visitors Policy https://lncn.ac/vispol

W

Policy Name Link
Whistleblowing Policy https://lncn.ac/whiblopol
Withholding of Pay Policy https://lncn.ac/overpaypol
Work Equipment Policy https://lncn.ac/worequipol
Working at Height Policy https://lncn.ac/worheipol
Working Time Regulations https://lncn.ac/wrktimeregs
Workplace Education Activity Policy https://lncn.ac/woredacpol

X

Y

Policy Name Link
Young Workers Policy https://lncn.ac/youworkpol

Z

3

Policy Name Link
3D Printing Guidance https://lncn.ac/3Dprint